BA Bands eNews
August 8, 2019
-Directors Notes-
An AMAZING First Full Week of Pride Camp!
The 2019 Pride of Broken Arrow had an amazing week of rehearsals! The Pride is certainly off to a great start and the initial learning of the show is well underway.
Online Participation & Medical Forms
Attn: Pride Students and Parents: Please use the links below to review, complete and sign the required Pride participation documents. The student form should be completed by the student. The parent form should be completed by one and only (1) parent. The document includes emergency contacts, health information, Pride participation acknowledgements and agreements, etc. You do not need to print the documents unless you want a copy for own records.
(There is a link to the form needed for Annual Physicals. Please follow the process outlined in earlier communications to complete and submit this form).
Parent Form --> https://brokenarrowbands.wufoo.com/forms/r1trwh9i0fqskwc/
Student Form --> https://brokenarrowbands.wufoo.com/forms/r1x10vsl1tx0bh2/
These Online Forms may also be reached by the links on the Broken Arrow Bands website. On the Home Page click on Resources then select the appropriate form at the bottom of the drop down menu.
NOTES:
- - Broken Arrow HS is a closed campus. Members may not leave the campus during a meal break.
- - Students and parents may not park in Loading Dock lanes for Faculty Parking lots (ie. lot west of the aux gym)
- - NO Drop offs are permitted in the Loading Dock Lanes to the west of the Band Hall OR in the Faculty parking lot west of the Band Hall
- - It is a very demanding time of year. The kids and staff are working very hard to achieve excellence. As parents, we can help in many ways. One important example is to arrive on time to pick up the kids. Kids and staff will appreciate your timeliness.
- - All rehearsals are closed until notice is made for open rehearsals for the end of a stadium rehearsal session.
- - Members should bring: sunscreen, hat, food for meal break, iced water jug, and all items needed for rehearsal
COLOR GUARD SCHEDULE
Mon 8/5: 9:00-1:00 AND 5:00-9:00
Tue 8/6: 2:30-9:00 (5:30 Meal Break)
Wed 8/7: 9:00-5:00 (12:00 Meal Break)
Thur 8/8: 1:00-9:00 (Meal Break TBA)
Fri 8/9: 9:00-1:00
Sat 8/10: OFF
PERCUSSION SCHEDULE
Mon 8/5: 9:00-1:00 AND 5:45-9:00
Tue 8/6: 2:30-9:00 (4:45 Meal Break)
Wed 8/7: 9:00-5:00 (12:00 Meal Break)
Thur 8/8: 8:00-1:00
Fri 8/9: OFF
Sat 8/10: OFF
HORN LINE SCHEDULE
Mon 8/5: 1:00-9:00 (4:45 Meal Break)
Tue 8/6: 2:30-9:00 (4:45 Meal Break)
Wed 8/7: 9:00-5:00 (12:00 Meal Break)
Thur 8/8: 8:00-1:00
Fri 8/9: OFF
Sat 8/10: OFF
**Meal Breaks are subjec to change based on the daily rehearsal schedule. Changes will be communicated to the students via "Remind" and of Facebook.
Sophomores and Tiger Camp / Schedule Pick up
All Pride Sophomores that would like to attend Tiger Camp may attend on Tuesday, August 6 from (9:00 - 2:00). Pride rehearsal will begin at 2:30pm that day and all members must be ‘on-time’. As the school finalizes their schedule pick up requirements, they are great about working any needed alternative schedule pick up times to help coordinate with the Pride Camp Schedule. More info to come…
Broken Arrow High School is a Closed Campus
As a reminder, BAHS is a closed campus. That would prevent students from leaving the campus during meal breaks. Members should plan accordingly to either bring their meal OR make arrangements to have their meals delivered to them at BAHS. However, during rehearsals that are “split†in the day, guard and percussion members are ENCOURAGED to leave the HS campus during the ‘middle of the day’ to rest.
Closed and Open Rehearsals
As always, our Pride rehearsals are closed to the public. However, in these beginning stages of learning the show, we will open rehearsal to family and friends periodically. We will do our best to share info when we will be able to allow family to attend the end of a stadium rehearsal via BA Bands Social Media and via Cut Time.
Financial Obligations
The third payment of $500 is due by the end of July. Payments may be made (Cash, Check, or Credit Card) in person or MAILED to BAHS (1901 E Albany, BA OK 74012). Checks should be payable to “BA BBC.†Summer office hours are Monday-Thursday 9:00-4:00. Online payment info will be available in the coming days. Check a future eNews and Cut Time for detailed info to make online payments. As mentioned in the previous heading for Cut Time, all financial obligation and details will be communicated directly to our parents and guardians vis Cut Time. Have you logged in to create your Cut Time Profile? If not, follow the info and links in the Cut Time heading of this eNews. It is important to "link" parent login info in Cut Time to an actie BA Band Student. Those account activations are approved and vetted BA Band Office. All Pride students are already enrolled in Cut Time, however they need to login and complete any blank information. Students will login at www.cuttime.net
Attendance Communication - Attendance@BrokenArrowPride.com
All members must communicate all Pride absences by emailing attendance@BrokenArrowPride.com Please remember that ALL rehearsal and performances are mandatory beginning July 25. All mini camp and rehearsal sessions prior to July 23 will allow absences based on vacation or attendance to a ‘camp’ (music camp, church camp, etc), however, ALL absences must be communicated in advance. NOTE: The Color Guard Dance Project and Performances are posted.
Pride Physicals PAST DUE
All Pride members must have a new physical on file for the 2019 season. You may choose the physician of your choice BUT MUST SUBMIT THE ATTACHED 2 PAGE OSSAA FORM. ALL physical forms must be submitted to the Mrs. Good in the band office no later than July 25.
Next BA Band Booster Club Meeting August 13
Our next Booster Club meeting will be on Tuesday, August 13 in the High School Band Hall at 7:00pm.
-BA Bands Parent Association-
PRESIDENTS
Thank you Volunteers!
Now that the season has begun, we have had many people pitch in to help with events (Car Show, DCI, Car Wash), uniform fitting and alterations, prop- building, popsicle hand- outs and more. This organization couldn’t function without the commitment of so many wonderful people. Keep in mind, any little bit of help makes a difference. Don’t hesitate to show up even if it’s just for a short while. The 30 minutes you spend ripping seams is 30 minutes someone else doesn’t need to do. Showing up at the end of an activity to help put away tables and chairs, etc. is a relief for those who may have worked several hours.. Every little thing matters! If you don’t know where to plug in, ask a mentor, board member, or a veteran parent in your student’s section for suggestions.
Currently, Cut Time does not have a way for volunteers to enter hours directly into the system. We hope this is corrected by the end of August. If it is not, we will have an alternate solution in place. In the meantime, please keep track of the dates and hours served. Thank you very much for all that you do!
CUT TIME UPDATE
We have heard that many parents are frustrated with attempts to set up accounts in Cut Time. However, we had only about 8 parents stop by for help with Cut Time on Friday. A few more have reached out via email and are now up and running. Please do not hesitate to ask for assistance if you are having difficulty. We can help only if we know there is an issue. Setting up a system like Cut Time is a huge undertaking. It impacts every aspect of the band program, not just Pride Parents. For example, it will help to manage music libraries, schedule band-related events and activities, archive and share important documents, manage uniform inventories and facilitate student communication. It is a complex system with many details and not a lot of in-house expertise yet. However, the end product will help our organization to run more smoothly in every aspect. We ask for your patience as we learn how to maximize this wonderful new technology.
- 1) 95% of students are now set up correctly. . Most band-related communication will be sent to students via Cut Time once school starts. We have helped dozens of students either during the tech support time offered on Friday or after practice Friday and Saturday. Please make sure they have logged in and have the correct email address in the system. Also, they should enter their cell phone number and mobile provider info if they want to receive text messages as well as email.
- 2) The biggest problem with the student accounts was this: In the old system, many student records had only the parent email listed. When the data was migrated to Cut Time from Charms, the student accounts were automatically created and the notice went to the email in the system. Therefore, many parents received the email and set up the student account as their own. We have updated the student accounts with the student emails and reset the passwords. This means the parents who were inadvertently using their student’s account as their own will find they can no longer log in. Those parents will need to create a parent account in Cut Time. If you want to confirm your parent account is set up correctly, log in and verify the screen says “Parent Portal†and there is a box that says “My child†or “My Childrenâ€.
Online forms are available and must be completed by your student and only one parent.
Parent Form --> https://brokenarrowbands.wufoo.com/forms/r1trwh9i0fqskwc/
Student Form -->https://brokenarrowbands.wufoo.com/forms/r1x10vsl1tx0bh2/
https://smile.amazon.com/ch/83-4301300
A Percentage of all proceeds go back to the Band please pass this along to anyone that shops on Amazon.
FUNCTIONS
babandvp@gmail.com
Popsicle assignments have gone out. Thank you for those that have signed up. Feeding frenzy assignments will go out soon.
To sign up for uniform washing, uniform care, feeding frenzy please CLICK HERE. You should receive an email in a couple of weeks with information for assignments.
To sign up for notifications for ALTERATIONS on uniforms, send a text message to 81010 with @vest19 in the body. OR, if you use the “Remind†app, open the app. Tap “+Join a class†and enter the code @vest19.
To sign up for washing HORNLINE and PERCUSSION uniforms, send a text message to 81010 with @pridewsh19 in the body. OR, if you use the “Remind†app, open the app. Tap “+Join a class†and enter the code @pridewsh19.
To sign up for washing COLOR GUARD uniforms, send a text message to 81010 with @bacgwash19 in the body. OR, if you use the “Remind†app, open the app. Tap “+Join a class†and enter the code @bacgwash19.
Beginning Monday, July 29 we will need pinners, sewers, ironers, hanger uppers - all hands on deck to get our kiddos ready to wear the entire formal black and white uniform to Texas!!! Watch for announcements on times and locations. We work most nights and weekends until they are ready!!!
SPECIAL EVENTS
Golf tournament will be on September 12th at Noon. We need 20 team of four to sign up. Please look at putting a team together or telling your friends and family.
We are also looking for sponsors of the event and hole sponsors. If you know of any interested businesses they can contact babandspecialevents@gmail.com or babandsmarcom@gmail.com.
If you have any questions, feel free to email us at babandspecialevents@gmail.com
OPERATIONS
If you have any questions regarding our operations team, please email us at:
BABandoperations@gmail.com
CONCESSIONS
For any questions Email Baconcessions@gmail.com
To get your food handler card for this season CLICK HERE.
MARKETING & COMMUNICATIONS
FORE!!!
Now that we have your attention, we want to get the word out about one of our next events. We have our golf tournament fundraiser, The Pride of Broken Arrow Open, just around the corner on Thursday, September 12th. If you're a player and can put together a team, of course we want you to sign up and play, but if not, we could use your help spreading the word to get teams signed up and pick up some sponsors to make this event another success in BA Bands style.
We need your help spreading the word, and here are just some of the simple and easy ways you can do it:
- Spread the word just by mentioning it to friends, family, and colleagues. Word-of-Mouth advertising speaks volumes. Send them the link to the Facebook event or website, or send them the flyer. Have family that plays? Tell them how it benefits your kids in BA Bands.
- Under the Share function underneath the event's header on Facebook, you can simply Invite Friends or Share Post to a friend's or your timeline. Share, share, share! You do not have to be Facebook friends and can post the event to anyone's or any business's timelines for them to be in the know about the event.
- Download and print the flyer to post at the office, friends and family, and anyone else you can think of.
- Use your Twitter account to post about the event. Share the Facebook event or the website too!
IMPORTANT LINKS
______________________________________________________
Facebook Event: Click/Tap Here
Website for info and registration: Click/Tap Here
Flyer to print or share: Click/Tap Here
_______________________________________________________________________
Sponsorship Opportunities Too!
We have sponsorship opportunities available. If you or someone you know are interested in being a Pride of Broken Arrow Open or BA Bands sponsor, send us a message, and we'll get them added as a sponsor.
As always, be sure and keep up with everything that's going on all of our social media channels:
Facebook | Facebook Members and Family Group | Twitter | Instagram
If you have any Marketing Communications related questions, you can always email babandmarcom@gmail.com.
FUNDRAISING
BABandFundraising@gmail.com
If you would like to receive fundraising emails, please email us at BABandFundraising@gmail.com and let us know you’d like to be added.
BA BANDS DISCOUNT CARDS
We are still offering BA Bands Discount Cards. Cards sell for $12 each with $9 going to individual accounts. Payments must be made upfront when cards are picked up (cash or check only) Discounts from smokies, Los Mariachis, Happy Plate, Forest Ridge, Wild Meadows, Cicis, Pride Store, and many more!
CHOCOLATE FUNDRAISER - We will have chocolate available this week! Keep an eye out on the Facebook group for a pickup time this week! Chocolate will be available for purchase at the Tuesday band parent meeting at 6:00pM before the meeting and again after the meeting ends. Remember, it is $60 per box paid upfront, with half of that going into your child's account. Cash/checks for payment only please. Important to remember - if you turn in money from selling chocolate, please mark it as a band payment so that it gets posted correctly; you will have already paid the profit upfront. CLICK HERE for the chocolate fundraiser guidelines.
PRIDE WORK - Earn Money For Your Band Trip Account - There are so many ways to earn money for your band trip account! Start earning money now for the 2019 Indoor Percussion and 2019 Marching Season!
Many of these opportunities go quickly. The work sign-ups are sent via email to those on the Pride Work email list. Please ask to get on the Pride Work email list by writing to babandwork@gmail.com
For Stadium Cleanup, please send an email to bastadiumcleanup@gmail.com
* Food Handlers Permit - If you plan to handle food at any of these events, you will need a Volunteer Food Handler’s Permit. You can acquire the permit online and it only takes a few minutes to complete. You can take the course and print your permit online at this link: Volunteer Online Food Handler’s Permit For more information, please email babandwork@gmail.com
PRIDE STORE
BABandStore@gmail.com
- Backpacks
- Joggers
- Shorts
- Sweatshirts
- Tanks
- Pillow blankets
- Personalized duffles (we have non-personalized still available)
Upcoming times to pick up your pre-orders in the Band Hall:
- August 13th before and after the BABBC Parent Meeting. Bring you koozie if you preordered an iorn-on decal. Your student can also give his/her jug to Daven Mons to bring to me. MAKE SURE THE NAME IS ON IT WITH MASKING TAPE!
Upcoming deadlines:
- September 1st - Show orders (GoBA, dog and luggage tags, show buttons, show shirts, soft shell jackets)
PRIDE STORE VOLUNTEERS - Want to help us?
If you would like to volunteer in the Pride Store, we have fun and will welcome you to join our crazy crew! Plus, you don't have to wait in the lines AND you get first dibs on the new merchandise! Let us know by emailing BABandStore@gmail.com.
HAVE YOU SEEN THIS SEASON'S PRIDE PHOTOS OF BAND CAMP, COMPETITIONS, REHEARSAL AND MORE? - These pictures can be purchased online only. Ordering online is easy and you can see ALL of the photos you wish to see. CLICK HERE to see the photos and purchase. All profits go to our band booster account!
Upcoming Dates and Events
Aug 13 - BA Band Booster Club Meeting - 7:00pm BAHS Band Hall
Aug 21 - Classes Begin
Aug 23 - Dr. Tim Lautzenhaiser Leadership Workshop at the BA Band Hall (required for Pride Leadership
Team and all other students may attend - more details TBA)
Aug 31 - BA Pride to Mansfield TX for Football Game - ALL are required to attend and take school
provided transportation
Sept 6 - BA at Union football game
Sept 7 - Pride Saturday Rehearsal
Sept 10 - BA Booster Club Meeting - 7:00pm BAHS Band Hall
Sept 13 - Ba vs Owasso football game at BA
Sept 21 - Pride Saturday Rehearsal
Sept 27 - BA at Jenks football game
Sept 28 - Pride Saturday Rehearsal
Oct 1 - Tradition Rehearsal
Oct 4 - BA vs Norman football game at BA
Oct 5 - Broken Arrow Invitationals
Broken Arrow Public Schools does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs or activities.
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