BA Bands eNews

July 23, 2017

-Directors Notes-

DCI Drums of Summer
Congratulations are in order for each of our events we hosted last week, including Drums of Summer last Tuesday! Our staff and volunteers, once again, presented a fantastic event that showcased our "Broken Arrow Hospitality"! It is impressive to see our team in action; our volunteers were efficient, hard working, flexible and very cordial to our visiting patrons. THANK YOU to all that were involved in Drums of Summer!


Pride Camp Begins!
The full Pride of Broken Arrow Marching Band begins their mandatory camp on Monday, July 24. Please be sure to continue conditioning your body for the intense Broken Arrow weather and heat! Each Horn Line and Percussion member must wear a White T-Shirt, proper marching shoes, have a water cooler, sunscreen and a hat.

Due to significant campus construction and loss of instructional facilities many sections of the Pride will have an altered rehearsal schedule. This allow the members to maximize the use of available school facilities and for the instructors to be as efficient as possible with our Pride Camp.

  NOTES:

• - Broken Arrow HS is a closed campus. Members may not leave the campus during a meal break.
  
• - Until the South Parking Lot construction and school construction is complete, no unauthorized access is permitted in construction zones
  
• - Students and parents may not park in Loading Dock lanes for Faculty Parking lots (ie. lot west of the aux gym)
  
• - NO Drop offs are permitted in the Loading Dock Lanes to the west of the new Band Hall.
  
• - It is a very demanding time of year. The kids and staff are working very hard to achieve excellence. As parents, we can help in many ways. One important example is to arrive on time to pick up the kids. Kids and staff will appreciate your timeliness.
  
• - All rehearsals are closed until notice is made for open rehearsals for the end of a stadium rehearsal session.
  
• - Members should bring: sunscreen, hat, food for meal break, iced water jug, and all items needed for rehearsal
  

WEEK 1 CAMP SCHEDULE  (NOTE: if weather trends to be too hot, all 1:00-9:00 rehearsals MAY be moved to 2:00-10:00)

  COLOR GUARD SCHEDULE
      Mon 7/24 - 9:00-1:00 AND 5:00-9:00
      Tues 7/25 - 9:00-1:00 AND 5:00-9:00
      Wed 7/26 - 9:00-6:00 - Lunch Break from 1:00-2:00
      Thurs 7/27 - 9:00-1:00 AND 5:00-9:00
      Fri 7/28 - 9:00-1:00 AND 5:00-9:00
      Sat 7/29 - 9:00-3:00 - Lunch Break TBA

  PERCUSSION SCHEDULE
      Mon 7/24 - 9:00-1:00 AND 6:00-9:00
      Tues 7/25 - 9:00-1:00 AND 6:00-9:00
      Wed 7/26 - 10:00-5:00 - Lunch Break from 1:00-2:00
      Thurs 7/27 - 9:00-1:00 AND 4:00-9:00 - Dinner Break from 4:45-5:45
      Fri 7/28 - 9:00-12:00 AND 3:45-9:00 - Dinner Break from 5:30-6:30
      Sat 7/29 - 9:00-3:00 - Lunch Break from 12:00-12:45

  HORN LINE SCHEDULE
      Mon 7/24 - 1:00-9:00 - Dinner Break from 5:00-6:00
      Tues 7/25 - 1:00-9:00 - Dinner Break from 5:00-6:00
      Wed 7/26 - 10:00-5:00 - Lunch Break from 1:00-1:45
      Thurs 7/27 - 1:00-9:00 - Dinner Break from 4:45-5:45
      Fri 7/28 - 1:00-9:00 - Dinner Break from 5:30-6:30
      Sat 7/29 - 9:00-3:00 - Lunch Break from 12:00-12:45



Sophomores and Tiger Camp / Schedule Pick up
All Pride Sophomores that would like to attend Tiger Camp may attend on Tuesday, August 1 from (8:30 - 2:00). Pride rehearsal will begin at 2:00pm that day and all members must be ‘on-time’. As the school finalizes their schedule pick up requirements, they are great about working any needed alternative schedule pick up times to help coordinate with the Pride Camp Schedule. More info to come…


Broken Arrow High School is a Closed Campus
As a reminder, BAHS is a closed campus. That would prevent students from leaving the campus during meal breaks. Members should plan accordingly to either bring their meal OR make arrangements to have their meals delivered to them at BAHS. However, during guard rehearsals that are “split” in the day, guard and percussion members are ENCOURAGED to leave the HS campus during the ‘middle of the day’ to rest.


Oklahoma Heat
Heat Stress Wow! It’s HOT!! Without fail, the Oklahoma summer heat WILL be upon us. The Pride staff would like to assure all parents of our commitment to the members physical well being. Due to the nature of activities like marching band and football practice, we are constantly exposed to the heat and it is important that we all take precautions:

• Drink plenty of water or Gatorade/Powerade BEFORE REHEARSAL (avoid caffeinated beverages or “monster” drinks)
  
• Eat a nutritional meal (particularly breakfast)
  
• Wear light & loose fitting, comfortable clothing
  
• During water breaks at rehearsal drink more water/Gatorade...even if you’re not thirsty
  
• Use sunscreen and keep your head covered
  
• Get acclimated to the outdoors. Plan some outdoor activities, in moderation, to prepare yourself for the summer heat.

Pride Account Payments Payment Schedule
Band Summer Office hours are Monday through Thursday from 9:00-4:00pm. NOTE: The additional Color Guard fee is currently undetermined and will announced asap (previous year’s CG fee is typically around $300)

   Payments may be mailed to:
    BAHS Bands
   1901 E Albany
   Broken Arrow, OK 74012

2017 Pride Payment Schedule:
May $150
June $400
July $400
August $400
September $400
October $400
November $150
Total $2300 (This is an estimate and is subject to change based on final Travel expenses)


Attendance Communication - Attendance@BrokenArrowPride.com
All members must communicate all Pride absences by emailing attendance@BrokenArrowPride.com Please remember that ALL rehearsal and performances are mandatory beginning July 24.  ALL absences must be communicated in advance. Please Note: Notification of this absence or conflict via this email DOES NOT GUARANTEE that it will be excused. Absences due to illness will be considered UNEXCUSED without a Dr.'s note. For a list of excusable absences, please refer to page 10 of the Broken Arrow Band Student Handbook under Policies, Rules, Regulations > 2) Attendance & Absences.


Pride Physicals Due
All Pride members must have a new physical on file for the 2017 season. You may choose the physician of your choice BUT MUST SUBMIT THE ATTACHED 2 PAGE OSSAA FORM. All physicals must be submitted to Mrs. Good in the band office.


Next Band Parent Meeting August 8
Our next band parent meeting will be on Tuesday, August 8 in the High School Band Hall at 7:00PM.



-From the Finance Office-

Band Finance Office - Charms
Charms accounts are ready for all Pride members. Login is "brokenarrowband" and your password is your student's ID# (unless you have already changed it). Payments can be made via PayPal through Charms, PayPal charges a small service fee. Cash and Check payments can be made to the Fine Arts Finance Office during regular business hours, mailed to the school, or dropped into the payment box in the hallway near the orchestra room. Please BE SURE to note where you want your payment applied. Please take the time to update your personal information where it is lacking. This will keep us in touch with you. For more information on using Charms, see the attached sheet.

Mailing address for payments:
   BA Bands
   Broken Arrow High School
   ATTN: LISA GOOD
   1901 E. Albany
   Broken Arrow, OK 74012



-BA Bands Parent Association-

FUNCTIONS
We need volunteers to assist with sizing uniforms on 29 July in the band room. If you are available to assist, please email bauniform@gmail.com.

All other sign-ups for the fall season will close August 1. We need your help, so please consider volunteering. You will be contacted with specific details and dates after you sign-up.

Follow THIS LINK to sign-up for Popsicle handout, Feeding Frenzy, Homestand Chaperones, Hospitality and Uniform Washing!!! Descriptions of each job are also listed at the top of that page!!

Special Diets: If your student has special dietary or medical needs, please enter them at THIS LINK.

For directions on how to update your family information and to enter volunteer hours in Charms CLICK HERE.



FUNDRAISING
Sheri Sharp - BABandFundraising@gmail.com

If you would like to view the Fundraising and Pride Store Schedule for 2017, Fundraising Information Sheet, and External Fundraising Information, CLICK HERE for links to that information. If you would like to receive Individual Fundraising and Pride Store update emails, CLICK HERE to be added to our email list.


GOURMET COOKIE DOUGH FUNDRAISER - The cookie dough fundraiser has 10 different varieties available. It can be frozen for 1 year, refrigerated for 6 months, and is shelf stable at room temperature for 21 days (the extra moisture has been removed so bacteria doesn’t grow); it can be thawed and refrozen multiple times. Each box contains 48 pre-formed cookies. Our Pride families have asked for a cookie fundraiser, and we heard you. This fundraiser ends Monday, July 31. Brochures/order forms are available in the reception area of the band office.


FUN PASTA SHAPES FUNDRAISER - The pasta fundraiser features fun shaped pasta that can be sold locally through catalog sales as well as online to friends and family. It also has delicious pasta sauce that they had to ship separately last year because they had run out of and had to make more of - its made that fresh and packaged to last. Shelf life on the pasta is 18-24 months. This is one you will for sure want to participate in and send to your family and friends through email and online! This fundraiser ends Monday, July 31. Brochures/order forms are available in the reception area of the band office.

There is an online version of this fundraiser as well that will end approximately August 31. CLICK HERE for the link to share with family and friends for the online sale. At checkout, in order for you to receive credit for this fundraiser, the customer MUST enter YOUR name in the message section. This is the ONLY way that we will know to give you the credit for the sale. If they forget, we will not know that the sale goes to you. There are “exclusive” items offered online that can only be ordered through the website. Shipping for online orders is a flat rate shipping fee of $6.95 or $9.95 based on the shipping service, with free shipping offered on orders over $50.


BEEF JERKY STICKS - Jerky sticks are available by pre-order and pre-purchase through the band only; the turnaround time to get them is quick - usually about a week once we place an order (orders will be placed at the beginning of each month; the next order will be placed after the August band parent meeting). We can also email you an order form if you need one or CLICK HERE to print one. Please contact Debbie at BABandFundraising@gmail.com with questions. This is the ONLY fundraiser we offer that you will pay ONLY the cost upfront, not the profit as well, due to the cost of the sticks. You will still be responsible for turning the profit into the band office for this fundraiser.


DISCOUNT CARD FUNDRAISER - Individual fundraiser sales for discount cards continue through July 31. At that time, all cards that have been checked out are due back in or the money for the cards are due. Please make sure that you have turned your cards or money in by then. If you are finished selling, you can turn in cards and money to Mrs. Good in the band office or put them in the payment locker outside the orchestra room (mark the envelope “discount cards”). If you want to continue selling and need more cards, you need to turn in the money to Debbie by contacting her at BABandFundraising@gmail.com to arrange a time to meet. If you are not sure if you still owe, contact BABandFundraising@gmail.com and we can let you know. Cards are still available to be checked out for anyone who wishes to still fundraise with these cards through July 31.


RUSTIC CUFF BRACELETS - We have a limited supply of Rustic Cuff bracelets for sale at cost. These will not provide any profit to student accounts. There are bracelets from all three RC fundraisers that we have done, including the most recent one. Bracelets are available on a first come basis, no holds. If you are interested in getting any of these, please contact Debbie at BABandFundraising@gmail.com to arrange a time.


IMPORTANT NOTES REGARDING FUNDRAISERS!!! - YOU MUST INCLUDE YOUR CONTACT INFORMATION (EMAIL AND PHONE #) ON THE FUNDRAISER ORDER FORM BEFORE YOUR TURN IT IN! Without that information, we have no way to contact you if there is a problem with your order and to let you know your order has come in. We do not have access to any school records, so we cannot look up your information to be able to contact you; we rely solely on you to provide that information to us. Also, you need to let us know if you are fundraising for Pride or for Europe; if it is not specified, we will put the funds towards Pride.

PLEASE NOTE: Access to individual account fundraisers (chocolate, discount cards) will not be available Tuesday through Sunday. Access to them resume again Sunday evening.This also includes the previous Rustic Cuff bracelets that are now for sale at cost.

For more information on ANY of the fundraisers listed above, please contact Debbie Gowriluk at BABandFundraising@gmail.com.


SECOND ANNUAL GOLF TOURNAMENT IS SEPTEMBER 24, 2017.  NEW FORMS WILL BE AVAILABLE THIS WEEK
Please email Carrie Crane at Development.bapride@gmail.com if you want one this week.  The forms will be a link next week.  If you have any questions, please call Carrie Crane at 918-902-3710.


Earn Money For Your Band Trip Account - For up-to-date information on work opportunities, CLICK HERE to sign up to receive Pride Work emails. All signs-ups are on a first come basis and everyone on the email list receives the opportunities at the same time. ***If you are having trouble getting spots, one way to make sure you can make the email a priority is to set up your phone or device with a special tone so that you know when the emails from bapridework arrive. You can also set up a special folder on your desktop or device to see more easily when the emails arrive.***

Current Work Opportunities:


* Food Handlers Permit - If you plan to handle food at any of these events, you will need a Volunteer Food Handler’s Permit. You can acquire the permit online and it only takes a few minutes to complete. CLICK HERE to take the course and print your permit online.



PRIDE STORE
Sheri Sharp - BAPrideStore@gmail.com

NEXT PRIDE STORE IS TUESDAY, AUGUST 8 AT 6PM - We will have the Pride Store open before the next band parent meeting on August 8. We will be open at 6PM and again after the meeting is over. Pickup these items on August 8 if you pre-ordered: Duffle Bags, custom Pride of BA cuffs, ornaments and decals.

Order forms due August 8: Pride of BA Spirit Jerseys and BA Bands Spirit Jerseys

PRIDE JACKETS CAN NOW BE ORDERED - Pride jackets may be ordered directly at Yvonne's Monograms & Embroidery! The Pride Store does not take these orders. You can stop by (with your student) any time to get a fitting and order your Pride Jacket! Remember this is the only jacket that may be worn with the Pride uniform.
*If you want your jacket before BOA in St Louis or State Championship OBA (both in October), please order before August 31!
* If you want the jacket before Christmas, order by October 31.
I don't have a final price for the jackets, but last year they were around $235. I will get that price and update when I have it. A $50 deposit is required at time of order. Balance is due when jacket is picked up. The price includes the jacket with graduation year on sleeve, BA Pride logo on back, student name and instrument embroidered on right chest, and a "letter" sewn on after your student receives it from their Director.
Yvonne’s Monograms & Embroidery, Inc. has moved since last season!! They are now located on Main Street at 411 North Main Street, Broken Arrow, OK 74012. Hours are Monday - Friday 7:00AM to 4:00PM. Phone 918-451-1902.

Please bring your student with you to order so they can try on samples to get the correct size.

If you have any questions regarding Pride jackets, please let us know at BAPrideStore@gmail.com.


PRIDE STORE PRE-ORDER FORMS AVAILABLE ONLINE - The order forms for BA Bands and Pride Jerseys, Show Shirts, GoBA shirts, Show Buttons, Show Luggage Tags, Show Dog Tags, Show Street Signs, Decal, Ornaments, and Duffle Bags may be found on the BA Bands website by going to "Resources" and then "The Pride Store" or CLICK HERE.


PURCHASE BAND PHOTOS ONLINE - Our band photographers have taken wonderful pictures of our kids at practice, in competitions, in parades and so much more. These pictures can now be purchased online only. We will no longer have the photos at the Pride Store. Ordering online is easy and you can see ALL of the photos you wish to see. CLICK HERE to see the photos and purchase. All profits go to our band booster account!


WOULD YOU LIKE TO VOLUNTEER IN THE PRIDE STORE? We are looking for more volunteers to help on parent meeting nights and for some special events to help set up and sell Pride Store items! If you are interested in helping in any way, CLICK HERE to email Sheri Sharp. We would love to have you! We have fun!



SPECIAL EVENTS
Thanks to all who volunteered for Drums of Summer and helping make this event a success. Once again Broken Arrow was able to pull off a huge event successfully and with class!

Mark you calendars for upcoming events in October. BAI, October 7th and OBA, October 28th. Both of these events will be an all day event which means we will need lots of help. More information to come in August.

To be put on the email list for Special Events this year, please email us at baspecialevents@gmail.com.  If you have any questions, feel free to email us at the same address.



OPERATIONS
We are already in the process of preparing for the upcoming season and need your help! If you are interested, please contact us at baprideoperations@gmail.com



CONCESSIONS
Thank you to everyone who helped at DCI.  You help make the concessions a great success!

If you would be willing to volunteer or have any questions about concessions email Baconcessions@gmail.com

To get your food handler card for this season CLICK HERE.



MARKETING & DEVELOPMENT
Carrie Crane -- development.bapride@gmail.com

Volunteer Grants: Did you know that some companies pay volunteer grants for their employees who volunteer hours for organizations. Is your company one of those? Do you work for Walmart, DirecTV, IBM or State Farm? Those are 4 companies of the many who offer volunteer grants. Check with your HR department! This is a great opportunity that allows your hard work to benefit BA Bands! Most of these grants are around $500. Turn your volunteer hours into money!

If you have a contact at a company that might be interested in sponsoring the Pride, let us know ! We have several levels of sponsorship, we have general sponsorships and special event sponsors.



COMMUNICATIONS
CHECK YOUR JUNK MAIL FOR BA BANDS E-MAILS! Please check your Spam or Junk mail folder for emails from any BA Bands email addresses. These include but are not limited to: BAConcessions@gmail.com; bapridework@hotmail.com; BABandFundraising@gmail.com;; BASpecialEvents@gmail.com; and BAStadiumCleanup@gmail.com.

If you see any of these emails in your Junk or Spam folder, add the email address for those emails to your contact list. That should ensure you receive future emails correctly. If you wish to be removed from any of these mailing lists, send a message to the appropriate address and ask to be removed.

If you continue to have problems, email James Royal at babandcommunications@gmail.com for help.





Upcoming Dates and Events
July 24 - 2017 Pride Mandatory Camp Begins

Volunteer With BA Bands!

Broken Arrow Public Schools does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs or activities.