BA Bands eNews

August 7, 2016


Directors Notes


Another AMAZING Week of Pride Camp!
The 2016 Pride of Broken Arrow had an amazing week of rehearsals! The Pride is certainly off to a great start and the initial learning of the show is well underway. Parents may want to come to the stadium at the end of our evening rehearsals to see and hear the progress the Pride has already made. The stadium will be open to visitors during the final 45 minutes of rehearsal on Monday and Tuesday this week (no photos or videos please).

NOTES:
- Broken Arrow HS is a closed campus. Members may not leave the campus during a meal break.
- NO Drop offs are permitted in the Loading Dock Lanes to the west of the Band Hall.
- It is a very demanding time of year. The kids and staff are working very hard to achieve excellence. As parents, we can help in many ways. One important example is to arrive on time to pick up the kids. Kids and staff will appreciate your timeliness.

Week 3 Camp Schedule

  Horn Line, Percussion, Drum Major & Crew Schedule
    Mon 8/8 - (2:00-10:00) Dinner from 5:30-6:30
    Tues 8/9 - (2:00-10:00) Dinner from 5:30-6:30
    Wed 810 - (10:00-4:00) Lunch from 11:00-12:00
    Thurs 8/11 - (10:00-4:00) Lunch from 11:00-12:00
    Fri 8/12 - OFF
    Sat 8/13 - OFF


  Color Guard Schedule
    Mon 8/8 - (10:00-1:00) AND (6:00-10:00)
    Tues 8/9 - (10:00-1:00) AND (6:00-10:00)
    Wed 8/10 - (10:00-1:00) AND (2:00-5:00)
    Thurs 8/11 - (10:00-1:00) AND (5:00-9:00)
    Fri 8/12 - (10:00-1:00)
    Sat 8/13 - OFF
   ** Time and Locations are TBA due to facility availability at BAHS

Dr. Tim Lautzenhaiser Leadership Workshop
Once again, Leadership expert, Dr. Tim will return to BA to conduct a regional leadership workshop for leaders across the region. All members of the Pride Leadership Team are required to attend. Due to popular demand, ANY Pride Member who wishes take part in this exceptional workshop is eligible to attend. The Workshop is next (4/18) Thursday from 4:30-7:00 at the BAHS Band Hall. Registration fees are $30 per members and may be made online by CLICKING HERE.


Schedule Pick up This Week
As a reminder, any student may pick up their schedule any time on or after their scheduled pick up time. Please go to the BASchools.org website to download and fill out paper work PRIOR to attending schedule pick up (Passport to Success). There will be a limited amount of time embedded in the Pride Schedule this week for High School Students to make their way across the campus to pick up their schedules. Outside of that, unfortunately, Pride members may not miss rehearsal to pick up their schedule. Thank you for planning accordingly.

Seniors - Tuesday (8:00-10:00am)
Juniors - Wednesday (8:00-10:00am)
Sophomores (A-L) - Thursday (8:00-10:00am)
Sophomores (M-Z) - Friday
Freshman - Tuesday (8:30-10:30)


Freshmen Pride Students Schedule Pick up and Chromebook Distribution
The Freshman Academy has created Schedule pick up time and location that is specifically for Pride members. On Tuesday, August 9th from 8:30 - 10:30am has been designated as a Pride member ONLY schedule and Chromebook pick up at the Freshman Academy. Parents MUST attend with students. In order to do this the proper forms must be complete online by August 5th. Forms can be found on the BA website on the “Back to School Central” page. Forms that must be completed are: Complete and purchase online Chromebook Insurance AND Parents must complete the new online Student Information Form. This is a great opportunity for our Freshman Pride students and will not conflict with Pride Camp rehearsal times!


Band Finance Office - Charms
Charms accounts are ready for all Pride members. Login is "brokenarrowband" and your password is your student's ID#. Payments can be made via PayPal through Charms, but PayPal will charge a 3.5% service fee. Cash and Check payments can be made to the Fine Arts Finance Office during regular business hours, mailed to the school, or dropped into the payment box in the hallway near the orchestra room. Please visit Charms info pages to update your personal information where it is lacking. This will keep us in touch with you.


2016 Pride Payment Schedule:
Feb / Mar $250
May $250
June $400
July $400
August $400
September $400
October $400
November $400
December $450  REDUCED to $350 based on current GROUP
Fundraising efforts Total $3350  REDUCED to $3250


Broken Arrow High School is a Closed Campus
As a reminder, BAHS is a closed campus. That would prevent students from leaving the campus during meal breaks. Members should plan accordingly to either bring their meal OR make arrangements to have their meals delivered to them at BAHS. However, during guard rehearsals that are "split" in the day(9:00-1:00 AND 6:00-10:00), guard members are ENCOURAGED to leave the HS campus during the 'middle of the day' to rest.


Band Parent Meeting THIS WEEK
The first band parent meeting of the season will be held on August 9th at 7:00pm in the High School Band Hall. Band Parent meetings are typically held on the 2nd Tuesday of the Month.


Oklahoma Heat
Heat Stress Wow! It’s HOT!! Without fail, the Oklahoma summer heat WILL be upon us. The Pride staff would like to assure all parents of our commitment to the members physical well being. Due to the nature of activities like marching band and football practice, we are constantly exposed to the heat and it is important that we all take precautions:

  • Drink plenty of water or Gatorade/Powerade BEFORE REHEARSAL (avoid caffeinated beverages or “monster” drinks)
  • Eat a nutritional meal (particularly breakfast)
  • Wear light & loose fitting, comfortable clothing
  • During water breaks at rehearsal drink more water/Gatorade...even if you’re not thirsty
  • Use sunscreen and keep your head covered
  • Get acclimated to the outdoors. Plan some outdoor activities, in moderation, to prepare yourself for the summer heat.



Attendance Communication - Attendance@BrokenArrowPride.com
All members must communicate all Pride absences by emailing attendance@BrokenArrowPride.com Please remember that ALL rehearsal and performances are mandatory beginning July 25.  ALL absences must be communicated in advance


PRESIDENTS
ATTENTION FIRST YEAR PARENTS: There will be a Rookie Parent Q & A session on Saturday, August 20th, at 7:30 pm in the band room. It will be a casual, low-key atmosphere and a great opportunity to learn what to expect throughout the season. Come join us!


FUNCTIONS

  • THANK YOU to all of the wonderful volunteers that washed shakos yesterday!  Our kids will Look great because of you!!
  • CHARMS is used to not only check your students account balance, but is also where we track our volunteer hours. It is also important to update your family information in Charms. For directions on how to do both click HERE.
  • Uniform alterations have begun and we need MUCH MUCH more help!!  We will meet most evenings while the kids practice in the orchestra room.  Watch your notifications for when to meet.  We will need lots of people to rip seams, iron, check lengths, and sew!!  If you would like to receive notifications for sewing, ripping, ironing, etc, please text “@vest20” to 81010.
  • Mentor/Mentee Sign-up. If you are a new parent that wishes to be assigned a mentor OR are a veteran parent that would be willing to serve as a mentor, please sign-up Here!!
  • Special Diets/Medical Conditions. If your student has special dietary considerations or medical conditions that you wish us to be aware of, please fill out the form at this Link.



FUNDRAISING
Cori Aschkenas - BABandFundraising@gmail.com

DINE OUT NIGHT AT WENDY'S THIS WEDNESDAY!
Wendy's has been a wonderful sponsor to Broken Arrow Bands and continues to support our kids with a Dine Out Night this Wednesday.  They will donate 10% of all orders from 4-10PM this Wednesday, August 10th.  This is at the 193rd and Kenosha Wendy's only.  Hope to see you there!

PASTA FUNDRAISER
This new fundraiser will start the night of the August 9 band parent meeting. It will feature fun shaped pasta that can be sold locally through catalog sales as well as online to friends and family. Stay tuned for more information to come!

NEW RUSTIC CUFF FUNDRAISER
Begins on August 9th with three new cuffs. If you didn't conduct this fundraiser earlier this year, this fundraiser is mandatory for you. Each student is responsible for selling 10 cuffs. Every cuff sold after the first 10 is money for YOUR CHILD'S TRIP ACCOUNT. For those of you that DID conduct this fundraiser earlier, you do not have to participate. However, EVERYTHING you sell this time goes towards your child's trip account. (I strongly suggest going back to the same people!)

CHOCOLATE FUNDRAISER
Those who placed pre-orders at the June band parent meeting and still have not picked up your order need to contact Debbie at BABandWFC@gmail.com. At this time, there are no extras available. We are planning to place another order for chocolate covered almonds and chocolate bars after the August 9 band parent meeting..

FUNDRAISING NEWS UPDATES
We send out updates often regarding fundraisers specifically. If you would like to be added to this email list, please let us know by emailing BABandFundraising@gmail.com and asking to be added to the list.


PRIDE STORE
Cori Aschkenas - BAPrideStore@gmail.com

The Pride Store will be open before the band parent meeting, August 9th, from 6:15pm-6:55pm. We will be clearing the room at 6:55pm so that everyone will have a chance to get seated in the band room before the meeting starts. We will reopen after the meeting.

Duffle bags will be ready for pick up at the August Band Parent Meeting. If you did not pre-order one, we will have some for sale, first come first serve, at the meeting.

We have extended the order form due dates. Rose Parade dog tags and Rose Parade luggage tags, GOBA shirts, Show shirts,and Show button order forms are all due no later than the September band parent meeting. You can turn those in at the Band Office, put your form and payment in the Payment locker located next to the Orchestra room, or mail your forms and payment to:

BAHS/ Band
Lisa Good
1901 E Albany St
Broken Arrow, OK 74012

If mailing your form and payment please be sure to send it in plenty of time to get to Mrs. Good before the due date. We can not fill orders received after the due date.

Street Signs, Car decals, Show dog tags, and Show luggage tag order forms will be due no later than the October band parent meeting.

ORDER FORMS FOR 2016 - CLICK HERE! Order forms for 2016 will be available online on the Pride Web-site under Resources and and the Pride Store tab. We will not be accepting any orders requested through email or Facebook. We must have your form and payment turned in before the deadline.

PHOTOGRAPHS
We have Pride Photographers that take thousands of pictures each year. If you want to "friend" Vicki Webb on Facebook, she normally announces when the pictures have been uploaded to our Photography web-site. To get to the web-site you go to http://pridepictures.dotphoto.com (note there is no www in the web address). We will begin having pictures for sale at the Band Parent Meetings beginning in August for .99 each. (Profit goes to the band.) If you find that your child hasn't gotten their picture taken, contact Vicki Webb via Facebook with a picture of your child and their section, and she will see what she can do. (Sometimes it is very difficult to get pictures due to where they are located on the field.)


ROSE PARADE FUNDRAISING

MOONLIGHT & ROSES, FUNDRAISING GALA
We will be hosting a banquet and silent auction in honor of the Rose Parade President and his wife when they come to Broken Arrow. They will be presenting an award to the Pride of Broken Arrow on Sept. 9th at the football game. On Sept. 10th we will host an event in their honor.  This fundraiser is intended as a community event. We will be selling tables of 8 to companies and individuals. At this time there will not be any individual ticket sales. Stay tuned for details.

WE NEED TO SELL 30 TABLES. BUSINESSES LOVE TO SUPPORT CHARITY EVENTS LIKE THIS ONE. PLEASE HELP THE KIDS SELL OUT THESE TABLES. The parents that have been leading the charge for fundraisers this year are amazing, BUT they are few in number and our resources are running thin...we need YOUR help! Please don’t assume someone else will take care of it; it only takes a moment to step outside of your comfort zone to ask a local business if they would be interested in attending a Fundraising Gala. Thank you in advance for your help!

Moonlight & Roses will be held in the Rose District at Central on Main St.
Saturday, Sept. 10th
Doors open at 6:30, Dinner served at 7:00
Dinner, Music, Comedy, & Silent Auction
Cupcake Reception to follow at Centennial Park with a Pep Band
$750 Table Sponsorship for 8 Guests
Cocktail Attire


ATTENTION CRAFTY PARENTS
We need 30 centerpieces for tables at the event. These will be for sale on the tables. If you are willing to purchase or make and donate a centerpiece please email Lisa Lewis at lisaann0616@live.com. We would like them to be Broken Arrow themed if possible. In the colors of black, gold, white, or yellow. They can be floral or any fun idea found on Pinterest. White or yellow roses incorporated is great too! They do not need to be “typical” centerpieces. If you aren’t crafty but are willing to donate money for other crafty people to make them please contact Marci at baroseparade@gmail.com. PLEASE CONTACT LISA ASAP IF YOU ARE WILLING TO DONATE SO WE CAN MAKE SURE WE HAVE ONE FOR EVERY TABLE AT THE EVENT.

SILENT AUCTION DONATIONS
Under the direction of the Pride Leadership (once announced) each section will be responsible for creating a themed basket for the Silent Auction. We are also looking for other donations to the silent auction as well. If you have connections with travel agent, vacation rental, or business that might donate an item for the auction please contact Marci at baroseparade@gmail.com.

Postcards
The postcards will be getting mailed out over the next week. This is a tedious task. If you are willing to meet one or two times to help with the effort of putting photo stickers and address labels on the postcards please email baroseparade@gmail.com. We will see what works best for schedules and plan dates from there.

RUN WITH THE PRIDE
Our 3rd Annual Run with the Pride will be Saturday, November 12th. It will be a 20K Relay, 5K, & 1 mile Fun Run. Every member will be required to sign up 5 runners for the event, so start talking to friends and family. Pride Students are required to run the event, but they do not have to pay the registration fee. Even Mr. Davis will be running, and he is NOT a runner. :) This has always been a fun event for the kids and the community. We are really looking forward to it.


SPECIAL EVENTS
SIGN UP NOW!! October events are coming up fast! We need a great many volunteers to help us make these events spectacular! Please use the following links to sign up for each event!

BAI - October 15th (all day) - CLICK HERE
OSSAA - October 26th (school day) - CLICK HERE
OBA - October 29th (all day) - CLICK HERE

Please only fill out the form once. We will not be signing anyone up at the meetings or through email. Everyone must fill out a form for each event.

To be put on the email list for Special Events this year, please email us a baspecialevents@gmail.com.  If you have any questions feel free to email us at the same address.


OPERATIONS

Email baprideoperations@gmail.com anytime.

CONCESSIONS
Thank you to everyone who has responded for volunteering in the concessions this year! We are still needing many more volunteers for the upcoming concessions season!

FOOTBALL season is here!!! Concessions volunteering starts Monday August 22nd!!!! We will need volunteers for 8th grade through High school games. Look for an update on dates coming in the next E-News!

To renew your food handlers or if you are new to Pride CLICK HERE and take a few minutes to answer a few questions and you will be ready for the Pride Season!!!! If you are interested in finding out more about concessions or volunteering email baconcessions@gmail.com


MARKETING & DEVELOPMENT
Ky and Michiele Vargas - development.bapride@gmail.com

If you have a contact at a company that might be interested in sponsoring the Pride, let us know!


COMMUNICATIONS
CHECK YOUR JUNK MAIL FOR BA BANDS E-MAILS! Please check your Spam or Junk mail folder for emails from any BA Bands email addresses. These include but are not limited to: BAConcessions@gmail.com; bapridework@hotmail.com; BABandFundRaising@gmail.com;; BASpecialEvents@gmail.com; and BAStadiumCleanup@gmail.com.

If you see any of these emails in your Junk or Spam folder, add the email address for those emails to your contact list. That should ensure you receive future emails correctly. If you wish to be removed from any of these mailing lists, send a message to the appropriate address and ask to be removed.

If you continue to have problems, email James Royal at babandcommunications@gmail.com for help.



Upcoming Dates and Events
Aug 18 - Classes Begin
Aug 18 - Dr. Tim Leadership Workshop (4:30-7:00)
Aug 20 - Pride Saturday Rehearsal (1:00-9:00)
Aug 27 - Pride & Tradition Rehearsal (9:00-11:30)
               Pride Rehearsal (5:00-9:00)
Sept 1 - Professional Day / No Classes: Horn line will have a choreography rehearsal during the day.
              Time TBA
Sept 2 - Professional Day / No Classes: Horn line will have a choreography rehearsal during the day.
              Time TBA
Sept 2 - Game: BA at Union
Sept 9 - Game: BA vs Owasso - Rose Parade President to present at halftime
Sept 10 - Pride Rehearsal (9:00-3:00) and Performance on Main Street that evening - TBD
Sept 17 - Pride Saturday Rehearsal - Time TBA
Sept 22 - Homecoming Parade and Pride Rehearsal
Sept 23 - Game: BA vs Yukon - Homecoming
Sept 30 - Game: BA at Jenks
Oct 1 - Pride Saturday Rehearsal & Dress Rehearsal Performance - Time TBA
Oct 7 - Game: BA vs Westmoore - MS Band Night with the Pride
Oct 8 - Pride Saturday Rehearsal & Dress Rehearsal Performance - Time TBA
Oct 15 - BAI - Broken Arrow Invitational Band Contest


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